Managed Print Solutions & Reprographics
Managed Print Services (MPS) enable you to control your reprographics equipment (copiers, printers, multifunction devices and fax machines) in a unified and integrated fashion. This usually involves passing the responsibility for service of your printer or MFD to an external provider such as ourselves who actively helps to maintain your document output processes to meet specific objectives.
In summary, managed print services mean you will pay an agreed cost per copy. The equipment fleet and consumables are supplied to you as part of your contract; you’ll control things like print volume and access or restrictions and we’ll manage service, maintenance and consumables replenishment.
This allows you to concentrate on using your print capabilities as a business resource and not allowing them to be an unmanageable cost. Approximately 70% of our clients now use managed print services.
The most immediate benefits of managed print services are:
- readily accessible output and performance information with consolidated billing
- proactive and regular service and maintenance of your reprographic equipment
- continuous optimisation of your reprographic capabilities throughout the contract period
There are a wide variety of additional services and print software applications that can be added to more fully meet your requirements. The managed print services are facilitated by key software applications within four categories:
1. print management software to manage the volume and nature of print jobs and authenticate users
2. device management software to monitor and manage the print devices in a networked environment
3. discovery and design software to analyse and plan for the change required to implement a managed print service smoothly
4. scan routing software to route scans to various destinations including fax servers, network folders, email or workflows
