Document Management

School Document management system for users of Scan to SIMS

DMS has created a new scanning solution for the education sector named ‘Secure and Find’, (for users of Capita SIMS software). Our document management system will improve your efficiency in storing school records digitally with quicker scanning, easier document search and fewer errors. All made easier with the our scanner and an advanced piece of software that acts as your personal digital filing assistant.

Our ‘Scan to SIMS’ solution, named ‘Secure and Find’, (for users of Capita SIMS software*) makes the uploading of paper-based documents regarding all pupils and staff members into Capita SIMS records fast and simple. It captures all important papers and securely stores them electronically. Ideal for scanning: consent forms, holiday requests, medial notes, SEN statements / reviews and attendance records…

Many schools have already realised the benefits of using ‘DMS Secure and Find’; allowing multiple types of information to be stored electronically within the pupil record. Creating those files manually takes time: scanning… uploading… renaming… saving. Then of course, repeating the whole process again for every member of the class or year.

No mistakes and so easy to track… All student documents are named, uploaded and allocated to the correct person in the right place on the Capita SIMS directory, complete with an audit trail detailing when each one was created and by whom. This cuts the risk of user error and will help keep track of your student files and documents ensuring they do not get lost. Book your free onsite demo today telephone 01204 559 656.

PaperCut

Almost every DMS client enjoys the benefits of PaperCut, an innovative piece of software that not only saves you money but also frees up resources and allows you to monitor your environmental impact. In businesses excess printing can incur huge costs – direct and indirect. In a business IT environment, user turnover can be high and networks are dynamic. PaperCut has been designed to allow administrators to control and report as they need to for thousands of unique users if necessary. Once the initial set up is configured, there is no disruption to your usual print processes. “It’s not often I get excited about developments in our industry” says Steve Small, managing director of DMS “but PaperCut is so innovative we recommend it to every client without hesitation.” PaperCut also allows remote monitoring, allowing us to get replacement cartridges to you when you are running low on consumbables and avoiding unnecessary downtime and surplus stock piling for numerous machines.

Office Automation (Convert & Share)

convert+share offers functions that are effective and easy to use. They remove the manual work processes and optimise your document workflow, e.g. by scanning documents as .docx or .xlsx files and sending them straight from a multifunctional device to Windows files, email addresses, Google Docs, Telekom Cloud, Evernote or Microsoft SharePoint. That saves you time and effort.

Document Management Systems
(Store & Find)

In many companies documents still end up in storage boxes, trays or cupboards. In the long term this not only takes up space, but looking for specific documents also takes up valuable time. DMS ‘Store and Find’ allows you to work smarter with documents, automate tedious processes and ensure you are GDPR compliant.

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COMPANY INFORMATION

The DMS Digital Group
1 Belmont House,
Deakins Park,
Bolton,
Lancashire
BL7 9RP

Tel: 01204 559656

BLANK

Registered Office address:
PO Box B30,
1 Belmont House,
Deakins Park,
Bolton,
Lancashire
BL7 9RP

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